Understand the Waste Module

Type: Reference Module: Waste Template: v0.5

At a glance

The Waste Module lets your team log food that is thrown out, donated, or sampled during a shift, track running totals across each session, and export records to CSV or PDF. Fast tap-based entry keeps the register line moving while still capturing product-level cost data for reporting.

Before you start

Logging a waste entry requires Team Member permissions or higher. Configuring the product list (adding, editing price and units, deleting) requires Manager permissions or higher. Product configuration is shared across your whole store, so changes apply to everyone on shift.

Despite the module name, the list is not restricted to food vendors. Common entries include neighboring store contacts, maintenance companies, delivery services, and any other contact a team member might need mid-shift.

The three waste modes

The module captures three distinct types of product loss at the same register. Each mode rolls up separately in reporting so you can see donation and sample totals without inflating true waste dollars.

The three mode tiles sit across the top of the Record Waste screen, each with its own running Total and Total Reports count. Tap the tile first, then add products, so every entry is tagged to the right bucket.

• Waste (purple tile). Product thrown out: expired, dropped, damaged, or over-prep
• Donation (green tile). Product given to a charity partner or food rescue
• Sample (gold tile). Product given to a guest as a taste test or promotion

Product tab vs Quantity tab

Once inside a mode, two tabs separate selection from counting. The split exists so you can prep a batch of favorites before entering numbers, which is faster than logging one item at a time during a rush.

The Product tab lists every configured product for your store, with search at the top. Tap any product to add it to the current session at a starting quantity of zero. Tap the heart icon next to a product to mark it as a favorite, which pins it to the Quantity tab for future sessions.

The Quantity tab shows every product marked as a favorite, plus any products added in the current session. Each row has a minus button, a free-type number field, a plus button, and an undo arrow. A short recent-entry history appears at the bottom to help avoid duplicate logging. Items auto-move to the top of the list when updated, so the newest entry is always visible.

Product configuration

Your product list lives in Settings → Waste, or from the wrench icon at the top of the Record Waste screen (/waste-management/record-waste). The wrench icon is a direct shortcut to Settings → Waste. the same destination as navigating through the left menu. Each product has a name, description, category, and three sets of units and cost per unit (one each for Waste, Donation, and Sample). The three-dot menu on each row offers Edit, Delete, and Duplicate.

New stores usually start from the OneClick CFA product pack, which ships with over 100 pre-configured items. Contact OneClick Support to have the pack loaded into your store.

Reporting and filters

The All Recorded Waste list below the three mode tiles shows every entry logged by your store, lifetime total by default. Tap Filter to narrow the view. Available filters include:

• Waste Mode (Waste, Donation, Sample)
• Product Category (for example, BOH Raw vs FOH Finished)
• Product (individual item)
• Reason (for example, Expired or Damaged Stock)
• Destination (FOH, BOH, or any custom area your store has configured)
• Time Period (presets)
• Date range
• Start and End time

Apply Filter commits the current filters; Clear Filter resets to the lifetime view.

Tap Export to download a report. Pick a mode, set a date range, optionally narrow to specific products via the search bar, and choose CSV or PDF. Product configuration itself exports separately from the Product Configuration page, using the Export button there (CSV only).

Access paths

The Record Waste screen opens from two places:

1. Shifts screen: Tap Expand Info at the top of the Shifts screen first. The Waste button only appears when the info panel is expanded. it is not visible when the panel is collapsed. Once expanded, tap Waste on the top right of the info bar.
2. Left menu: Tap Waste in the left menu, then tap the plus button on any of the three mode tiles.

Both paths open the same module.

Common gotchas

Waste, Donation, and Sample totals are tracked separately by design. Logging a donated item in Waste mode inflates your waste dollars and understates your donation impact. Tap the correct mode tile first, every time.

Filters are sticky within a session but reset when you leave the Waste screen. Export what you need before navigating away.

Product deletions from the configuration page are permanent. If a product is used seasonally, duplicate it for off-season storage rather than deleting, or historical reports will lose the reference.

The Waste shortcut in the Shifts info bar is hidden when the info panel is collapsed. If a team member can't find the Waste button, have them tap Expand Info first. The button only surfaces once the info panel is open.

Video

Video placeholder. Publish blocker: walkthrough video TBD.

Related articles

• Record a Waste Entry (How-To Guides)
• Understand the Shifts Screen (Reference)
• Understand Your Customization Rubric (Reference)

Still stuck?

Contact OneClick Support from the Chat menu, or email support@oneclickapp.com.